Truck Bill of Sale – Free Printable PDF Template

A Truck Bill of Sale is a written record of a private transaction in which a truck is sold from one person or business to another. It documents important details about the buyer, seller, truck, purchase price, payment terms, and date of sale.

A properly completed bill of sale can help both parties keep a clear record of the transaction. For a truck sale, it is particularly useful to record identifying information such as the Vehicle Identification Number (VIN), make, model, year, odometer reading, and license plate number, along with the agreed purchase price and condition of the vehicle.

A bill of sale is not necessarily a substitute for the vehicle title or other documents required to transfer and register a truck. Requirements vary by state, so buyers and sellers should check with the appropriate motor vehicle authority before completing the transaction.

Free Printable Truck Bill of Sale

Use this free printable template to record the important details of a truck sale.

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Before signing, both parties should check the truck’s VIN, mileage, purchase price, title information, and any terms or disclosures included in the agreement.

A Truck Bill of Sale is a document that records the sale of a truck between a buyer and seller. It generally identifies the parties and vehicle, records the sale price and date, and provides space for payment terms, vehicle condition, and signatures.

It serves as evidence of the transaction, but the title and other ownership-transfer documents may still be required depending on the state and type of truck.

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What Information Should a Truck Bill of Sale Include?

A useful truck bill of sale should contain enough information to clearly identify the parties, vehicle, and terms of the transaction.

Buyer Information

Include:

• Full legal name
• Address
• City, state, and ZIP code
• Phone number
• Email address

Seller Information

Include:

• Full legal name
• Address
• City, state, and ZIP code
• Phone number
• Email address

Truck Information

Record the truck’s:

• Year
• Make
• Model
• Body type
• VIN
• Odometer reading
• Color
• License plate number
• Registration state
• Engine or other identifying details, where relevant

Sale Information

The document should also identify:

• Date of sale
• Purchase price
• Deposit, if any
• Remaining balance
• Payment method
• Installment terms, if applicable
• Other agreed conditions

Condition of the Truck

The parties can document:

• Known mechanical problems
• Existing damage
• Repairs
• Modifications
• Accessories included with the truck
• Warranty terms
• As-is terms, when applicable

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Truck Bill of Sale Template

The following template can be used as a general starting point for documenting a private truck transaction.

TRUCK BILL OF SALE

This Bill of Sale is made on [Date] between:

Seller

Full Name: ________________________________________

Address: __________________________________________

City/State/ZIP: ____________________________________

Phone: ____________________________________________

Email: ____________________________________________

Buyer

Full Name: ________________________________________

Address: __________________________________________

City/State/ZIP: ____________________________________

Phone: ____________________________________________

Email: ____________________________________________

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Truck Description

Year: _____________________________________________

Make: ____________________________________________

Model: ___________________________________________

Body Type: ________________________________________

Color: ____________________________________________

VIN: ______________________________________________

Odometer Reading: _________________________________

License Plate Number: ______________________________

Registration State: _________________________________

Engine/Other Identification: _________________________

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Purchase Price

Total Purchase Price: $_____________________________

Deposit Paid: $____________________________________

Balance Due: $_____________________________________

Payment Method: __________________________________

Payment Terms: ___________________________________

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Condition of Truck

The truck is being sold under the following condition:

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Known Defects, Damage, or Mechanical Issues

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Included Equipment or Accessories

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As-Is or Warranty Terms

The truck is being sold:

☐ As-is
☐ With the following warranty or guarantee:

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Any warranty or other promise concerning the truck should be described clearly in writing.

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Title and Ownership Documents

The seller agrees to provide the title and other documents required for the transaction, subject to applicable state requirements.

Documents Provided:

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Additional Terms

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Signatures

Seller Signature: _________________________________

Printed Name: ____________________________________

Date: ____________________________________________

Buyer Signature: __________________________________

Printed Name: ____________________________________

Date: ____________________________________________

Witness/Notary, if applicable: ______________________

Date: ____________________________________________

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Printable Truck Bill of Sale

A printable Truck Bill of Sale provides a convenient way to document a vehicle transaction without creating a form from scratch.

The form can include sections for the buyer and seller, truck identification, VIN, mileage, sale price, payment information, vehicle condition, additional terms, and signatures.

[Download Printable Truck Bill of Sale PDF]

After completing and signing the document, both parties should keep a copy with their transaction records.

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Used Truck Bill of Sale

A Used Truck Bill of Sale is designed for the sale of a pre-owned truck between a buyer and seller.

Because a used truck may have previous owners, repairs, modifications, accidents, or outstanding financing, buyers should carefully review the vehicle before completing the purchase.

Important information to document includes:

• Current mileage
• VIN
• Vehicle title
• Purchase price
• Known damage
• Mechanical condition
• Modifications
• Included equipment
• Existing liens
• Warranty or as-is terms

A buyer should also consider obtaining an independent inspection and checking available vehicle-history information before paying for the truck.

[Download Used Truck Bill of Sale PDF]

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Semi-Truck Bill of Sale

A Semi-Truck Bill of Sale is used to document the sale of a semi-truck or tractor between a buyer and seller.

Commercial trucks can involve additional identifying information and equipment that may not appear in a standard passenger-vehicle transaction.

A semi-truck bill of sale may include:

• Truck make and model
• Model year
• VIN
• Odometer reading
• Engine information
• Gross vehicle weight information
• Title information
• Purchase price
• Payment terms
• Existing liens
• Trailer or equipment details, if included
• Accessories and modifications
• Condition of the truck
• Signatures

If a trailer, specialized equipment, or other separately titled property is included, each item should be clearly identified.

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Commercial Truck Bill of Sale

A Commercial Truck Bill of Sale records the sale of a truck used for business or commercial purposes.

Commercial transactions can involve more than simply exchanging the truck for money. The parties may also need to address financing, business ownership, liens, commercial insurance, registration, equipment, and other requirements.

The bill of sale can record:

• Buyer and seller information
• Business names, where applicable
• Truck identification
• VIN
• Mileage
• Purchase price
• Payment arrangements
• Equipment included
• Condition
• Liens
• Title information
• Transfer date
• Additional terms

Depending on the transaction, additional documents may be required beyond the bill of sale.

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As-Is Truck Bill of Sale

An as-is truck sale generally means the buyer agrees to purchase the truck in its stated condition rather than relying on a broad warranty from the seller.

If the parties intend to sell the truck as-is, the terms should be clearly written in the agreement.

Before buying an as-is truck, the buyer should consider:

• Inspecting the truck
• Hiring an independent mechanic
• Checking the VIN
• Reviewing maintenance records
• Checking available vehicle-history information
• Confirming the mileage
• Checking for liens
• Reviewing the title
• Asking about known defects
• Confirming all included equipment

An as-is clause does not necessarily eliminate every disclosure requirement or legal protection. Applicable state and federal laws still need to be considered.

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Truck Bill of Sale vs. Vehicle Title

A bill of sale and a vehicle title serve different purposes.

The bill of sale documents the transaction between the buyer and seller. The title is an ownership document issued or recognized by the relevant motor vehicle authority.

Depending on the state, a buyer may need both documents to complete registration and title transfer.

For this reason, buyers should not assume that a signed bill of sale alone completes the ownership-transfer process.

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Does a Truck Bill of Sale Transfer Ownership?

A bill of sale documents the sale and can provide evidence of the transaction, but it does not automatically replace the title or other ownership-transfer requirements in every state.

The buyer and seller should complete all required title, registration, tax, odometer, and other paperwork applicable to their jurisdiction.

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Do I Need a Bill of Sale to Sell a Truck?

The requirement depends on the state and circumstances of the transaction.

Some states require a bill of sale for certain vehicle sales, while others may use it as supporting documentation or may not require one in every private transaction.

Even when it is optional, a written bill of sale can be useful because it creates a record of:

• Who purchased the truck
• Who sold it
• Which truck was involved
• How much was paid
• When the sale occurred
• What terms were agreed upon

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How to Write a Bill of Sale for a Truck

Creating a truck bill of sale does not have to be complicated.

Step 1: Identify the Parties

Enter the legal names and contact information of the buyer and seller.

Step 2: Describe the Truck

Enter the year, make, model, VIN, mileage, color, license plate number, and other identifying information.

Step 3: Enter the Sale Price

State the exact purchase price and identify any deposit or remaining balance.

Step 4: Record Payment Terms

Specify whether payment was made by cash, check, bank transfer, financing, or another method.

Step 5: Describe the Condition

Record known damage, mechanical problems, modifications, warranties, or as-is terms.

Step 6: Address Title and Liens

Confirm the title status and identify any lien or financing information that needs to be resolved.

Step 7: Add Additional Terms

Include any special agreements about delivery, equipment, accessories, repairs, or payment.

Step 8: Sign and Date

Both parties should review the completed document before signing and dating it.

Step 9: Keep Copies

The buyer and seller should each retain a signed copy.

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What Buyers Should Check Before Buying a Truck

A bill of sale records the transaction, but it should not replace basic due diligence.

Buyer Checklist

• Verify the seller’s identity.
• Check the VIN on the truck against the documents.
• Review the title.
• Check the odometer reading.
• Look for existing liens.
• Inspect the truck.
• Consider an independent mechanical inspection.
• Review maintenance records.
• Check available vehicle-history information.
• Ask about previous accidents or damage.
• Confirm included accessories and equipment.
• Agree on the final purchase price.
• Complete the required paperwork.
• Obtain the necessary title documents.
• Keep a signed copy of the bill of sale.

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What Sellers Should Do When Selling a Truck

Sellers should also keep proper records and complete the required transfer procedures.

Seller Checklist

• Confirm the buyer’s information.
• Verify the truck’s VIN.
• Record the accurate odometer reading.
• State the agreed purchase price.
• Document the payment method.
• Disclose relevant known issues.
• Identify included equipment.
• Resolve applicable liens.
• Complete the required title paperwork.
• Provide required documents to the buyer.
• Sign the bill of sale.
• Keep a copy of the completed document.
• Follow applicable DMV or motor vehicle agency requirements.

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Truck Bill of Sale and Odometer Information

The odometer reading is an important part of a vehicle transaction because it records the mileage shown on the truck at the time of sale.

The bill of sale can include the mileage, but certain vehicles and transactions may also require a separate odometer disclosure.

The buyer and seller should make sure the mileage information is accurate and complete any additional disclosure required by law.

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Truck Bill of Sale and Liens

If a truck is financed or subject to a lien, the parties should address the lien before completing the transaction.

A buyer should not assume that purchasing the truck automatically removes an existing lien.

Before the sale, the buyer should determine:

• Whether the truck has an outstanding loan
• Who holds the lien
• How the lien will be paid
• When a lien release will be provided
• Whether the title can be transferred
• Whether additional paperwork is required

For financed trucks, the lender may need to participate in the transaction.

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Truck Bill of Sale for Private Sales

A private truck sale takes place directly between individuals or other private parties rather than through a dealership.

A written bill of sale can make the transaction easier to document by putting the important details in one place.

For a private sale, the parties should pay particular attention to:

• Seller identity
• Title status
• VIN
• Mileage
• Purchase price
• Vehicle condition
• Liens
• Payment
• Transfer paperwork

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Truck Bill of Sale for Business Sales

When a truck is owned by a business, the transaction may require additional documentation.

The seller may need to identify the business entity, confirm who has authority to sell the vehicle, and provide the appropriate title and business records.

For commercial vehicles, buyers should also verify applicable registration, insurance, licensing, and operating requirements.

A bill of sale should document the vehicle transaction but should not be assumed to cover every legal or business requirement.

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Does a Truck Bill of Sale Need to Be Notarized?

Not every truck sale requires notarization.

Whether a notary is required depends on the state, type of vehicle, transaction, and applicable paperwork.

If notarization is required, the buyer and seller should follow the instructions of the relevant motor vehicle authority.

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Can a Truck Bill of Sale Be Used for Tax or Registration Purposes?

A bill of sale may be used as supporting documentation for registration, taxes, or other administrative purposes, depending on the jurisdiction.

However, it does not necessarily replace other required forms.

Before visiting the DMV or motor vehicle agency, check which documents are required for the specific truck and transaction.

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Legal Considerations

Truck sales can involve state-specific requirements concerning:

• Title transfer
• Registration
• Sales or use tax
• Odometer disclosures
• Liens
• Insurance
• Commercial vehicle requirements
• Weight classifications
• Temporary permits
• License plates
• Notarization
• Seller notification

Requirements may also differ between a personal truck, commercial truck, semi-truck, and other specialized vehicles.

This template is intended for general informational and record-keeping purposes. It is not legal advice, and it may not contain every requirement applicable to a particular state or transaction.

For a high-value truck, financed transaction, interstate sale, disputed title, or complicated commercial transaction, professional advice may be appropriate.

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Frequently Asked Questions

What is a Truck Bill of Sale?

A Truck Bill of Sale is a written record of a truck transaction between a buyer and seller. It generally identifies the vehicle, parties, purchase price, sale date, and agreed terms.

What information should be on a Truck Bill of Sale?

Common information includes the buyer and seller’s details, truck year, make, model, VIN, mileage, purchase price, payment terms, sale date, vehicle condition, and signatures.

Is a Truck Bill of Sale the same as a title?

No. A bill of sale records the transaction, while a title is an ownership document. Additional title and registration paperwork may be required.

Is a Bill of Sale required when selling a truck?

The requirement varies by state. Some jurisdictions require one for certain transactions, while others may not.

Can I use a Bill of Sale for a used truck?

Yes. A bill of sale can be used to document a private sale of a used truck, subject to applicable requirements.

What is a Semi-Truck Bill of Sale?

A Semi-Truck Bill of Sale is used to document the sale of a semi-truck or tractor and can include commercial-vehicle details such as VIN, mileage, equipment, liens, and purchase terms.

What is an As-Is Truck Bill of Sale?

It is a bill of sale that records a transaction in which the truck is sold under stated as-is terms. The exact legal effect of an as-is provision depends on applicable law.

Should the VIN be included?

Yes. The VIN is one of the most important identifiers for the truck and should be checked carefully against the vehicle and title documents.

Should mileage be included?

Yes. The current odometer reading should generally be recorded, and a separate odometer disclosure may be required for certain transactions.

Can I include equipment and accessories?

Yes. Equipment, accessories, modifications, and other included property can be specifically listed to avoid confusion about what is part of the sale.

What if the truck has a lien?

The lien should be addressed before or as part of the transaction. Buyers should confirm how the lien will be released and how the title will be transferred.

Can a truck be sold as-is?

An as-is sale may be possible, depending on the circumstances and applicable law. Any agreed condition should be stated clearly, and required disclosures should still be made.

Does the bill of sale need to be notarized?

Not always. Notarization requirements vary by state and transaction.

Should the buyer and seller each keep a copy?

Yes. Both parties should retain a signed copy along with the title and other transaction records.

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Download Free Truck Bill of Sale PDF

A written bill of sale gives buyers and sellers a convenient record of their truck transaction.

Our free Truck Bill of Sale template provides space for the buyer and seller, truck information, VIN, mileage, purchase price, payment terms, condition, liens, additional terms, and signatures.

PDF

Before signing, carefully verify the information and check the current requirements of the applicable DMV or motor vehicle authority for title transfer, registration, taxes, odometer disclosures, and other required documents.